Common

Export

Document

IAD and Online Credit Applications (MS Word : 25k)

To open a new account with U-Freight you can fill out the online Credit Application form. The procedures are as follows:

1. Please fill out credit application and return to the U-Freight Office where you'll be shipping.
2. The U-Freight office forwards credit application to the corporate office in South San Francisco for further processing.
3. We search credit bureau database for credit history on potential customer.
4. Send out credit and bank references provided by potential customer.
5. Evaluate credit report and credit/bank references feedback to determine proper credit terms and limits.
6. Notify U-Freight office of recommended credit terms and limits for their guidance.
7. U-Freight office notify customer of credit decision.

Shipper's Letter of Instruction

The Shipper's Letter of Instruction (SLI) is required by the carrier or freight forwarder as a prerequisite to obtain (besides the data needed) authority to issue and sign the waybill in the shipper's name. The document when tendered by the exporter is used by his agent to complete the needed bills of lading and or related documents (Commercial Invoices, Shipper's Export Declaration, Certificate of Origin, etc.) to allow for the export of the shipment. The SLI is also used to inform the forwarder/agent of the terms of sale, delivery, mode of transport, insurance requirements and any conditions which the exporter and importer have agreed upon. The SLI is only used when required by the forwarder or carrier as a condition of handling the exporter's shipment.

Download the SLI of the following shipping locations: (MS Excel: 40k)

U.S.A.
Chicago | Los Angeles | New York | San Francisco

Belgium
Brussels

Canada
Toronto | Vancouver

Indonesia
Jakarta

Japan
Tokyo | Osaka

Korea
Seoul

Malaysia
Kuala Lumpur | Penang

The Netherlands
Amsterdam

People's Republic of China
Beijing | Hong Kong | Shanghai (China Express) | Shanghai (Rijin Int'l Freight Co., Ltd.) | Xiamen

Philippines
Manila | Cebu

Singapore
Singapore

Taiwan
Taipei | Kaohsiung | Hsinchu

Thailand
Bangkok

United Kingdom
London

Certificate of Origin (PDF: 7k)

Certificate of Origin validates claims made on a shipment regarding the country of origin. Exporter prepares this form and the form must be notarized and validated by the locally designated agency in order to be acceptable and valid. Usually, the form is dictated as a requirement by Customs but can also be requested by the importer if they require further validation than is customary on an invoice from the shipper.

Commercial Invoice (PDF: 15k)

Commercial Invoice describes the parties involved in the shipping transaction and the goods being transported. The seller/exporter provides this form to the Customs. For imports, it should be prepared using the official language of the country to which the goods are being exported, if possible. The Commercial Invoice should include a detailed breakdown of all items included in the shipment: including any generic or scientific name, grade and quantity, composition and/or construction, the country of manufacture, the price or cost, currency used, the Harmonized System number for each commodity and the terms of delivery. The invoice should always be signed and dated by the exporter certifying that the details provided are true and correct representations of the contents covered by the Commercial Invoice.

Packing List (PDF: 6k)

A Packing List is a list provided by the shipper in addition to the Commercial Invoice that provides a listing of the total number of packages, weight and brief description of the contents by package. This form allows for a customs review to be completed of the shipment and also gives customs a means to readily identify any package that they require to be inspected. A Packing List is recommended to be provided for large shipments or for those shipments where a large number of packages are included that contain mixed commodities.

Pro-Forma Invoice (PDF: 6k)

A Proforma Invoice is a document that is provided by a shipper / supplier when (1) it is required prior to the shipment of merchandise to inform the perspective buyer(s) of the kind and quantities of goods to be sent, their value, and important specifications (weight, size, etc.). It may be needed by an importer in order to arrange for import permits or other clearance purposes. (2) A Proforma Invoice can also be used to provide Customs an invoice for clearance processing where acceptable in situations where the original Commercial Invoice is lost or missing. Customs has final discretion as to its use and acceptability, so it is always best to provide a Commercial Invoice, a proforma invoice should never be used in lieu of a Commercial Invoice unless customs indicates acceptability.

USA
Import
Document

Solid Wood Packing Materials Declaration (SWPM) (PDF: 6k)

SWPM (Solid Wood Packaging Materials) is a declaration required to be provided on the shipping and customs documents for any import shipment that contains SWPM or for any shipment that contains goods that originated in China or Hong Kong. The USDA requires that this statement be provided by the exporter certifying that the goods are free from infestation of any type or that if the goods are packed in SWPM that the wood has been properly fumigated or heat treated so as to rid the packing materials of any infestation. This requirement is applicable to all products manufactured in China or Hong Kong, regardless of whether the goods were shipped directly from these origins or were reshipped from another country to the US.

Declaration Form For Free Entry Of Unaccompanied Articles (PDF: 20k)

This form is required for free entry of unaccompanied articles from another country to the US.

SUPPLEMENTAL DECLARATION FOR UNACCOMPANIED PERSONAL & HOUSEHOLD EFFECTS (MS Word: 22k)

This supplemental form is required for free entry of unaccompanied personal articles from another country to the US.

USA

Export

Document

Power of Attorney (PDF Word: 151k)

A Power of Attorney (POA) is the legal authority that is provided by importers to a customs broker to allow them to release and/or account for shipments with the United States Customs Territories on behalf of the importer's company. If a United States Resident Importer would like U-Freight to act as their customs broker in the United States on an ongoing basis, these forms must be completed and returned as per the instruction sheet before shipping into the Unites States.

Routed Transaction Form (MS Word: 26k)

The U.S. Department of Commerce has issued new regulations governing routed transactions. These regulations were published on July 10, 2000 in the US Federal Register (65 FR 42556). They clarify the roles and responsibilities of parties to routed transactions, including responsibility for determining any export licensing requirements. In order to clarify importer responsibilities with respect to routed transactions involving exporter, It requests importer make the certification by signing and dating the Routed Transaction Form in the spaces provided.

Shipper's Export Declaration (PDF: 127k)

The Shipper's Export Declaration (SED) is required by the US Department of Census in order to obtain statistical data and by the Bureau of Industry and Security, (BIS) formerly the Bureau of Export Administration (BXA) to assist in enforcing export controls. Many shipments qualify for an exemption on the basis of the destination and/or the value. (Shipments to most destinations are exempt if the value per Schedule B is $2500 USD or less.) The form is to be prepared and signed by a US shipper (exporter) or their agent, indicating the description (including the Schedule B or HTS number), value, weight, destination, and other basic information about an export shipment. SED information may be submitted electronically through the Automated Export System (AES). For information on SED requirements and exemptions, please review the US Code of Federal Regulations. (Title 15 CFR 30.55 to 30.58 and 15 CFR 758.3)

NAFTA Certificate of Origin (PDF: 19k)

The CF434 NAFTA Certificate of Origin is a US form that is used to validate claims for preferential duty treatment (reduced or duty free entry) under the North American Free Trade Agreement (NAFTA) between the US, Canada and Mexico. Alternative versions of the form which have been approved by Canada or Mexico customs authorities may also be used. This form can be prepared to cover either a single shipment or for a 'blanket' period up to one (1) year. It may be prepared in Spanish, French or English. However, customs authorities may require that a written translation into the importer's language be provided. To request preferential treatment, the NAFTA Certificate must be prepared and signed by the exporter. However, the exporter may ask the actual producer of the goods to prepare and sign one (as the manufacturer) as a supporting document. For more information, please contact US Customs or visit the NAFTA website.

Conifer Solid Wood Packing Material to the People's Republic of China (PDF: 10k)

The PPQ Form 553 is to be completed by US exporters for shipments consigned to the People's Republic of China, that contain conifer packing materials. The form is used to certify that any conifer packing materials included in a shipment have been properly heat treated through a treatment process as outlined by the USDA. The heat treatment process must have increased the minimum core wood temperature to 56 degrees Celsius for 30 minutes. Documentation certifying that this process was performed must be retained by the exporter for a period of one (1) year from date of certification and be available upon request. This completed form and a copy must be tendered to the closest USDA-PPQ office for endorsement prior to the shipment being tendered to any carrier for export. Failing to provide a properly endorsed certificate at the port of export may result in lengthy delays.

Canada

Export

Document

Shipper's Export Declaration (PDF: 28k)

The B13 A is an export declaration form filed with Canada Customs by the Canadian exporter for all out bound shipments consigned to countries other than the United States, Puerto Rico or the US Virgin Islands that exceed a customs value of $1999.99 CAD. The B13 A is also required for shipments of controlled commodities, as defined by Revenue Canada Customs and related agencies, regardless of the value.

NAFTA Certificate of Origin (PDF: 15k)

A NAFTA certificate of origin should be provided for goods that qualify for reduced or duty free entry as a product of one of the three participating member nations: Mexico, United States and Canada. The certificate should be completed by the exporter/manufacturer and provided with the commercial invoice for any shipment consigned to Canada, the United States or Mexico that is $1600.00 CAD or more in value and qualifies under the terms of NAFTA. The form is available in English, French and Spanish.

Power of Attorney

A Power of Attorney (POA) is the legal authority that is provided by importers to a customs broker to allow them to release and/or account for shipments with the Canadian Customs Revenue Agency (CCRA) on behalf of the importer's company. If a Canadian Resident Importer would like U-Freight to act as their customs broker in Canada on an ongoing basis, these forms must be completed and returned as per the instruction sheet before shipping into Canada.

Power of Attorney for Individual (PDF: 11k)
Power of Attorney for Partnership (PDF: 11k)
Power of Attorney for Corporate Company (PDF: 12k)

China

Import

Document

Import/Export Declaration Forms (JPEG: 104k) (JPEG: 100k)

Forms required for the importation and exportation of all the commodities.

Import Customs Declaration Form (JPEG: 72k)

This form (photocopy is not acceptable) is required to apply to Customs for permission to import. This form is served as a sample.

China

Export

Document

Export Customs Declaration Form (JPEG: 72k)

This form (photocopy is not acceptable) is required to apply to Customs for permission to import. This form is served as a sample.

Philippines

Import

Document

Application for Government Imports (PDF: 465k)

This application is required to be submitted for the importation of goods consigned exclusively for use by the government of the Philippines. All purchases are controlled and administered by the Bureau of Import Services (BSI) who must authorize and validate all shipments that are purchased by the government. The application is to be completed by the importing agency and must be accompanied by the Affidavit of Undertaking as well as all pertinent import documentation. The application and affidavit are available and can be selected by ticking or checking the appropriate box.

Application for Import Commodity Clearance (PDF: 678k)

The importer completes this application in triplicate to request a product check for commodities declared mandatory for all goods identified on the National Standards List, issued by the Bureau of Product Standards (BPS). This product check must be performed prior to Customs release. A Special Power of Attorney, used to authorize an individual to represent the importer during the follow up process of the Application for Import Commodity Clearance to the Office of the Bureau of Product Standards (BPS), is required.

Philippines

Export

Document

Application for Certificate of Origin - General (PDF: 629k)

An exporter uses this form to apply for a general Certificate of Origin for goods wholly or partially produced or worked on in the Philippines for which (GSP) General System of Preference treatment is not requested. It should be completed by the exporter and submitted along with the corresponding documentation to customs for processing. There is a nominal fee assessed by customs to cover the administrative costs of issuance.

Certificate for Handmade Products (PDF: 182k)

The Certification for Handmade Products is used to certify that the goods being exported are handcrafted products of the cottage industry of the Philippines and as such may be eligible for preference treatment when exported to countries that offer this preference. The form when completed can be submitted to the Department of Trade and Industry, who serves as the authenticator for all exports of goods submitted as qualifying products.

Application for Fumigation Certificate (PDF: 414k)

This form is used to request fumigation services for any container or item requiring treatment to comply with the Department of Agriculture Bureau of Plant Industry regulations and or in some cases importing country requirements. The form when presented with the appropriate fee will be processed and upon completion of fumigation services the Plant Quarantine Service will issue a Fumigation Certification that verifies that the item is free of any injurious plant pests.

Singapore

Import

Document

Applying for a Central Registration Number (PDF: 123k)

The Trade Development Board requires all registered companies to have a Central Registration Number. This number is to be used for all shipments requiring a formal entries or when shipments require a license regardless of value.

DECLARATION FOR VIDEO TAPES/DISCS TO BE EXEMPTED FROM CENSORSHIP (FOR COMPANY USE) (PDF: 135k)
Companies importing material for inhouse use may use form C as an exemption from censorship under the guidelines from the Board of Film Censors. This Declaration is for Video tapes/discs to be exempted from censorship (FOR COMPANY USE) ONLY.

Singapore

Export

Document

CERTIFICATE OF ORIGIN/PROCESSING (PDF: 146k)

CERTIFICATE OF ORIGIN/PROCESSING form must be completed showing the country of export, country of ultimate destination and must be signed by the exporter.

Form D- ASEAN COMMON EFFECTIVE PREFERENTIAL TARIFF CERTIFICATE OF ORIGIN (PDF: 187k)

ASEAN Common Effective Preferential Tariff certificate of origin should be provided for goods that qualify for reduced or duty free entry as a product of one of the participating member nations. The form should be completed by the exporter/manufacturer in accordance with the European community and provided with the commercial invoice for any shipment consigned to Singapore which qualifies under the terms of ASEAN Preferential Trading Agreement.

CERTIFICATE OF ORIGIN -For Textile Products (PDF: 70k)

This certificate of origin should be provided for textile goods that qualify for reduced or duty free entry for shipment to the European Community. The form should be completed by the exporter/manufacturer and provided with the commercial invoice for any shipment consigned to the EU. For further information contact The TRADE DEVELOPMENT BOARD (TDB).